Group Progect Data/Web Manager Info

This page contains information pertaining to services that the Group Project Data Managers are responsible for supporting.

Class of 2011 groups:

aquapods
cachecreek
chumash
ecofaith
greenfoot
greenonions
instream
kaiser
missionlinen
mlpa3
nanotox
negawatt
santacruz
sfhighrise
solar
tejonoaks
vv
whales

 

E-mail Alias and List Archive

groups can create as many mailing lists as they wish to communicate between themselves and others. we suggest that you create at least one list that is your groupname that has the each of your group members included. this will allow for email sent to groupname@lists.bren.ucsb.edu to get to all members of your group.

to create a new mailing list go to:

https://ic.ucsb.edu/mailing_lists/bren/


there you will first need to register your email address with the lists service (by using the "First login ?" link).

the mail server will send you a password to use for the mailing list service.

after you register you will be able to logon and create a new list or manage existing lists.

*Note* that the lists service authentication is completely independent of your bren/icess password and there is a service there to re-email your password should you forget it.

once you have logged on go to "Create List" tab on the top.  Fill in all items and submit the creation request.

once the list has been approved you will need to add members of your choosing and decide on some basic settings.

all lists will be named with the listname chosen @lists.bren.ucsb.edu e.g. groupname@lists.bren.ucsb.edu

Windows File Management

You group project drive "G:" is automatically mapped to "\\babylon\GroupProjects2011\GROUP". The Data Manager can create folders and assign permissions to them. Briefly, you can right-click on the folder you want to change access on and go to Properties. Click on the security tab and either change the permissions for your group. If you want to give access to your advisor, go to Add and type in ESM\username and click OK. Then, with this user selected, set the permissions. Modify will let them add or change anything, but not delete. We recommend setting up the following directories:

    lib = library where the group members can view the latest versions and final products maintained by the data manager, a.k.a. data librarian.

    work = working documents for group members to have individual space for creating documents

A comprehensive explanation of How to set, view, change or remove special permissions for files and folders in Windows XP can be found at this link.

Calendaring

Use Corporate Time to schedule meetings with group members, faculty and others.

Group Project Web Site

Your website will be publicaly accessible at the url's http://www.bren.ucsb.edu/~GROUP and http://www2.bren.ucsb.edu/~GROUP

You are welcome to use any web editing sysetm you like. Dreamweaver is provided on your group project machine.

Publishing accesss to the your webspace is available via sftp to sftp.bren.ucsb.edu.

Configure dreamweaver to use sftp as the means for publishing as follows:

    1. Open Dreamweaver.
    2. Go to Site => Manage Sites....
    3. In the Manage Sites window, click on the site name, then click Edit.... Or click New to define a new site. 
    4. In the Site Definition window, click on the Advanced tab. 
    5. In the left-hand column under Category, click Remote Info. In the Remote Info panel: Change the Access method to FTP. Use sftp.bren.ucsb.edu as the FTP host. For login information use your GROUP name as the login and you bren password as the password. Change the Host Diretory to "public_html". Click on the check box next to Use Secure FTP (SFTP). Click OK. 

    Surveys

    We may be able to offer some advice if you decide to do surveys. Please send an email to request@bren.ucsb.edu.

    Check out the UCSB Survey Center

    Please be aware of policies regarding human subject testing.

    Group Project Report

    Writing a big report with 5 people working concurrently can be challenging.

    General Word Tips

    • Save often, and to your network drives (ie H: or G:).  Avoid saving to your desktop or anywhere else on your local machine.
    • Don't open a document simultaneously along with someone else.
    • Make backup versions of important documents, especially when several people are editing.
    • Chunk out large documents into chapters or sections.Large word documents can become easily corrupted, especially when large images, spreadsheets and other objects are embedded
    • When having problems, try to save as Rich-Text Format (*.rtf).
      • Click on the File button, and select Save As.
      • Choose to save the file as a Rich Text Format (*.rtf) file.
      • Close, and then re-open the document. (You may need to choose to look for *.rtf files)
      • After doing this, you may save the document in word format (*.doc)

Preparing your Group Project Poster and Briefs

    Below are some options for where you can get your poster and briefs printed, but be sure to CHECK THE VENDOR’S INFORMATION about acceptable software, formats, and file types BEFORE beginning the poster and briefs. Poster size should be a minimum of 4 ft. x 3 ft. but no larger than 4 ft. x 6 ft. (including borders), and the resolution for the files for most printers should be at least 300 dpi. Information below was obtained in 2010, but you should call vendors directly to verify current prices and requirements.

    1. ALTERNATIVE COPY SHOP - Isla Vista

    Posters:
    You must identify yourselves as Bren Students to receive the discount and please allow 2-3 days lead time on the posters. The best people to contact are Issac Clarke or Crystal Grady [iclarke@alternativecopy.com; cgrady@alternativecopy.com; 805.968.1055].

    Files can either be brough to the store or uploaded through the website www.alternativecopy.com by following the link ‘Upload files”.

    Issac Clarke is the Manager of the store and he can help with any special requests and rush orders. The best file format is a PDF* - one generated at Press Quality and with all font information included. Save the file compatible with the lower versions of Acrobat(4.0 to 6.0). They do have a higher version of Acrobat Professional but using the lower version will avoid all compatibility issues. Do NOT compress/downsample images to less than 300 dpi.The font issues are taken care of by checking an option to "subset fonts when percent of characters used is less than 100%." These are options readily available out of Adobe's Illustratorand InDesign. If Photoshop is used to create the file, please use a resolutionof 300 dpi at the size wanted and save a TIFF or an EPS file. The lattercan be converted to a PressQualtiy PDF using the Acrobat Distiller.

    *There have been issues with files created in PowerPoint, so they encourage using another program if possible. If you do use PowerPoint, the files should besaved as an image, a JPG at 300 dpi, with the highest image quality. Feel free to contact Crystal or Issac if you have any questions or concerns.

    Briefs:
    Color copies and black and white copies are discounted to $.27 and$.03 respectively. Please allow at least 24 hours for printing of the briefs.


    2. UCSB INSTITUTE FOR TERAHERTZ SCIENCE AND TECHNOLOGY (ITST)
    Bldg. 937, room 1001 (next to Broida Hall)

    The UCSB Institute for Terahertz Science and Technology (ITST) has a poster printer located on-site. This machine prints a poster in less than 15 minutes and the cost is $40.00 for a poster sized smaller than 36"x48"(maximum poster width is 36") .Printer is available on a first come, first served basis. No reservations are required. File format must be either MS PowerPoint 97-2003 or .pdf

    Cost:

    $40 per poster smaller than 36”x48”. Please make your poster without full color background if possible.
    $40 per poster for full color background.
    $80 per poster greater than 36”x48”.

    *You need to leave a 1" margin all around your poster.

    **If you created your poster on a Mac, please open it then save it under a Windows PC.

    Should you decide to use the ITST printer, please CHECK THE VENDOR’S INFORMATION about acceptable software, formats, and file types BEFORE beginning the poster. http://www.itst.ucsb.edu/computing.html (click on "How to print" for detailed information).

     

    3. MARINE SCIENCE INSTITUTE - 1136 NOBLE HALL

    They have a 42" wide poster printer that is available for use to print posters. One side must be 42" or less and the other side can be any size. Cost is $1.95/sq. ft. and they can print color backgrounds.

    You need to directly contact Beth O'Connor at 805-893-2051 oconnor@lifesci.ucsb.edu at least 2 weeks in advance to arrange a time to print. The best format for the posters is Powerpoint (but you can also print from Acrobat) and must be brought on CD or flash drive as the computer is not hooked up to Internet. The process usually takes about 30 min from start to finish, but allow yourself more time to accommodate other printers or other unforseen circumstances.


    4. INSTRUCTIONAL DEVELOPMENT - KERR HALL

    Instructional Development has a photo quality poster printer. Poster cost is $8/sq. ft.

    The bottom line is: If you can make a pdf that looks good to you, they can print it.
    In addition to pdf’s, they can accept a number of other formats destined for output to the large format printer. Tiff, jpg, and eps, are best. They can also accept native software formats for PhotoShop, InDesign, and Illustrator although one always runs a small risk of cross platform (they are an all Macintosh environment), font, and version issues.

    For more detailed information on poster printing, please see the poster tutorial at the bottom of this page: http://artworks.production.id.ucsb.edu/


    5. KINKO'S - in Goleta or on Hope Street

    Kinko's has a partnership with UCSB where if you bring in a University Purchase Order, you will get a discount.

    Posters:

    Regular posters are currently $7.25 / sq.ft. with this discount. For glossy or laminated posters they charge $9.25/sq. ft and 8.25/sq. ft., respectively. Mounting is additional so call for exact pricing. Preferred format is .pdf, but they will also accept .jpg. Please allow at least 24-48 hours for completion, depending on how busy they are.

    Briefs:

    Color copies and black and white copies are discounted to $.39 and  $.03 respectively. Please allow at least 24 hours for printing of the briefs. 

     

    If you have any questions, please send them to request@bren.ucsb.edu