This page contains information pertaining to services that the Group Project Data Managers are responsible for supporting.

• E-MAIL ALIAS and LIST ARCHIVE
• WINDOWS FILE MANAGEMENT
• CALENDARING
• GROUP PROJECT WEB SITE
• DOING SURVEYS
• GROUP PROJECT REPORT
• PREPARING YOUR GROUP PROJECT POSTER
• MAKING .PDFs

  For the information below, please substitute GROUP with the lower-case version of your group project's short e-mail name.

 

Class of 2009 groups:

antelope
catalina
cofan
copper
deckers
limoneira
mexico
mpa2
piute
sealevel
southcoast
tnc2
yardi
zurich

 

Class of 2008 groups:

consumers
dap
foo
labasin
mlpa2
modular
oakwood
oyster
sanjoaquin
santaanita
santabarb
simple
tijuana
toyota
wildlife

 

 

E-mail Alias and List Archive

Your group list has already been populated with your group members, but you can add members to the alias by going to http://www.list.bren.ucsb.edu/mailman/admin/GROUP and entering your administrative password (either the one that was emailed to your, or if you changed it, the new one). Click on Membership Management and scroll down to Mass Subscribe Members. Submit your changes and Logout.

Remember that if you add stakeholders or your advisor, they will receive copies of all emails sent to the list. They can post to the list without being members if you go to Privacy Options and add their email address to "Addressess of members accepted for posting to this list without implicit approval requirement."

You can access the subscriber list and archives at http://www.list.bren.ucsb.edu/mailman/listinfo/GROUP. Authenticate with your email address and list password, not your Bren password.

TIP: You can send e-mail out with the reply address set to GROUP@bren.ucsb.edu from Outlook by going to File -> New Mail -> Options... -> check and fill in "Have replies sent to".

Windows File Management

You group project drive "G:" is automatically mapped to "\\babylon\GroupProjects2009\GROUP". The Data Manager can create folders and assign permissions to them. Briefly, you can right-click on the folder you want to change access on and go to Properties. Click on the security tab and either change the permissions for your group. If you want to give access to your advisor, go to Add and type in ESM\username and click OK. Then, with this user selected, set the permissions. Modify will let them add or change anything, but not delete. We recommend setting up the following directories:

lib = library where the group members can view the latest versions and final products maintained by the data manager, a.k.a. data librarian.

work = working documents for group members to have individual space for creating documents

A comprehensive explanation of How to set, view, change or remove special permissions for files and folders in Windows XP can be found at this link.

Calendaring

Use Corporate Time to schedule meetings with group members, faculty and others.

Group Project Web Site

Group-maintained web site:

1) Web Editor's editing location

U:\GROUP_html

2) Public internet location

http://www.bren.ucsb.edu/~GROUP or

www.bren.ucsb.edu -> Research -> Group Projects -> GROUP

Web site tips:

1. The group webmaster can edit the website by opening up Microsoft FrontPage, then going to File -> Open Web, and navigating to U:\GROUP_html . The lab computers have FrontPage 2003 which you can learn more about with these audio tutorials. Make sure you have your headphones!

2. If you are knowledgeable in web editing and want to use another web page editor, please do the following:

a. Use relative links, so if you copy your web site from your home computer or H: drive, it does not have to go to your home computer or H: drive to access images and links.

b. Name your home page index.html and copy it to U:\GROUP_html

Surveys

We may be able to offer some advice if you decide to do surveys. Please send an email to request@bren.ucsb.edu.

Check out the UCSB Survey Center

Please be aware of policies regarding human subject testing.

Group Project Report

Writing a big report with 5 people working concurrently can be challenging.

General Word Tips

• Save often, and to your network drives (ie H: or G:).  Avoid saving to your desktop or anywhere else on your local machine.
• Don't open a document simultaneously along with someone else.
• Make backup versions of important documents, especially when several people are editing.
• Chunk out large documents into chapters or sections.Large word documents can become easily corrupted, especially when large images, spreadsheets and other objects are embedded
• When having problems, try to save as Rich-Text Format (*.rtf).
  • Click on the File button, and select Save As.
  • Choose to save the file as a Rich Text Format (*.rtf) file.
  • Close, and then re-open the document. (You may need to choose to look for *.rtf files)
  • After doing this, you may save the document in word format (*.doc)

Preparing your Group Project Poster

Below are some options for where you can get your poster printed, but be sure to CHECK THE VENDOR’S INFORMATION about acceptable software, formats, and file types BEFORE beginning the poster. Resolution should be from 100-300 dpi, minimum of 4 feet x 3 feet but no larger than 4 feet x 6 feet (including borders). Call them directly for current prices and requirements.

1. INSTRUCTIONAL DEVELOPMENT - KERR HALL
Instructional Resources
Production Services
Photography, rm. 1120
Ann, ext. 2448

Below are the software formats supported by Instructional Resources for Group Project Posters. Bold formats are supported by the SCF software.

Image Types Supported: - If you are using PowerPoint, it will be fine.

• .eps *preferred.
• .tif *preferred.
• .pict *preferred.
• .gif *not recommended.
• .bmp *not recommended.
• .jpg *not recommended.

 

 

Publishing formats supported:

• PowerPoint (recommended)
• PageMaker
• PhotoShop
• FreeHand
• Illustrator
• NOTE: MicroSoft Publisher is NOT supported at Kerr Hall.

 

Tips:

• If PowerPoint will not let you save the poster at the desired size, create it at 50% and they can print it at 200% to get the desired size.
• PDF files can't be created at 4x6 feet, create it at 50% and they can print it at 200% to get the desired size.
• If PowerPoint doesn't give you the design resolution you need, you can make the poster in Publisher, then copy and paste it into PowerPoint. Please do this with plenty of time for trouble-shooting.
• Color should be saved as rgb (preferred) or cmyk (usable).
• Unusual fonts should be included on the disk.
• Resolution should be 150 dpi, AT THE SIZE TO BE PRINTED.
• If you are using links to images, these should be in eps format.

 

They can read Zip disks or CD-Rs for PC or Mac.

 

2. KINKO'S - in Goleta or on Hope Street

 

Kinko's has a partnership with UCSB where if you bring in a University Purchase Order, you will get 30% off regular prices, and often special pricing on packages. Posters are currently $7 / sq.ft. with this discount, plus laminating, mounting, etc. so call for exact pricing. Take it to them in .pdf format, and allow at least 24-48 hours for completion, depending on how busy they are.

 

3. MARINE SCIENCE INSTITUTE - 1136 NOBLE HALL

 

They have a 42" wide poster printer that is available for use to print posters. You need to directly contact Beth O'Connor at 805-893-2051 oconnor@lifesci.ucsb.edu to arrange a time. A standard four foot poster usually costs about $20-25. The best format for the posters is Powerpoint and must be brought on CD or flash drive as the computer is not hooked up to Internet. The process usually takes about 30 min from start to finish, but allow yourself more time to accommodate other printers or other unforseen circumstances.

 

4. ALTERNATIVE COPY SHOP- downtown SB

They charge $300 for a 4'x3' laminated poster and 100 briefs. They accept .pdf or .ppt formats had have 3 day turnaround time.

 

If you have any questions, please send them to request@bren.ucsb.edu