Donald Bren School of Environmental

Science and Management

University of California

SCHEDULING OF ROOMS BY STUDENTS

Students are responsible for scheduling their own rooms for regular group project meetings. These rooms may also be scheduled by students for meetings for other purposes. Two rooms are officially designated as student meeting rooms—Bonsai (BH 4402) and the Visitor Center. Both rooms are equipped with a computer and projection screen. The Bonsai room is also equipped with a conference call phone.

Students use Corporate Time to reserve these rooms. Only these two rooms can be directly scheduled by students. Other Bren rooms can only scheduled by through scheduling@bren.

Corporate Time instructions can be found on the web at: http://www.bren.ucsb.edu/services/computing/applications/corporate_time.html

To schedule a room:

• Open Corporate Time
• Click on File and then Agenda then Open
• Replace your name with r:esms
• A list of Bren resources (room and equipment) will come up
• Scroll down to the room you want to schedule (Bonsai or Visitor Center)
• Double click to pull up the calendar for that room
• Schedule your meeting if the room is free at the desired time
• Be sure to list your name and email (or, if you are scheduling a group project meeting, your group nickname and email) in the title of the meeting so that you can be contacted if there is a conflict etc.

It is imperative that the scheduler check availability before scheduling and never schedule on top of an existing reservation.

In addition, if plans change and the room is not needed as scheduled, the reservation should be removed from Corporate Time immediately since the rooms are in high demand.

Regrettably there have been instances of double scheduling in the past, presumably because students failed to check availability before scheduling their meetings. Because Corporate Time does not record the time that an entry is made and there is no way to tell which one of a double entry came first, we highly recommend that you also include in the title of meeting the date and time that you made the entry. For example:

Special student meeting (scheduled on 9/12 @ 2 pm)

Staff will not schedule group project or other students meetings in other rooms unless there is a special circumstance, or it is a special group project stakeholder meeting or a group project review meeting. In this case, schedule a room by sending an email to scheduling@bren.ucsb.edu.